Senate Order 12 Indexed Lists Of Departmental And Agency Files

The Senate agreed in 1994 to a motion by Senator Harradine requiring the regular production of indexed file lists for each department or agency administered by that minister.

The lists are required to be tabled twice a year, once in the Spring sittings, comprising file titles created in the preceding January to June, and once in the Autumn sittings, comprising titles created in the preceding July to December.

The Order was varied by the Senate on 3 December 1998 and now requires:

  • that each department and agency provide, on its Internet home page, access to an indexed list of all relevant files created; and
  • tabling of a letter from the Portfolio Minister to the President of the Senate, advising that such indexed lists have been placed on the Internet.

In addition, under the terms of the order, "relevant files" include those relating to policy advising functions, the development of legislation and matters of public administration. Case related files, those related to internal administration of a department or agency, and those files transferred to the Australian Archives, are specifically excluded.

18 Feb
2020

Department of Finance - 1 July to 31 December 2019

Government Senate Order 12 Indexed lists of departmental and agency files
06 Nov
2019

Department of Finance - 1 January to 30 June 2019

Government Senate Order 12 Indexed lists of departmental and agency files
20 Feb
2019

Department of Finance - 1 July to 31 December 2018

Government Senate Order 12 Indexed lists of departmental and agency files
03 Sep
2018

Department of Finance - 1 January to 30 June 2018

Government Senate Order 12 Indexed lists of departmental and agency files
20 Feb
2018

Department of Finance - 1 July to 31 December 2017

Government Senate Order 12 Indexed lists of departmental and agency files