Australian Government Property Register
The Australian Government Property Register (AGPR) is a portal for information on Australian Government leased office accommodation and owned estate. The data it collects helps the delivery of evidence-based policy and supports effective management of Australian Government property by:
- supporting evidence-based decision-making about the Australian Government property portfolio, including current and future property needs
- informing Whole-of-Australian Government (WoAG) property decision-making by analysing information on the property footprint
- collecting feedback through the 6-monthly Satisfaction and Relationship Assessment.
Entities must provide complete and accurate data for properties within the scope of the applicable AGPR collection, in accordance with the AGPR reporting requirements and data collection guidance issued by Finance on the GovTEAMS Commonwealth Property Community . The AGPR collects only the data elements specified in Finance reporting guidance and is not intended to be a comprehensive record of all property-related information.
Survey completion in the AGPR
Entities are responsible for providing feedback to Finance on their Property Service Providers (PSP's) performance, including completing the 6-monthly Satisfaction and Relationship Assessment survey via AGPR by the delivery deadline (15 April and 15 October each year).
Responsibility
Finance maintains the AGPR and reports on Australian Government office accommodation and owned estate. Non-corporate Commonwealth entities (NCEs) must provide property data in accordance with the Commonwealth Property Management Framework (CPMF), while corporate Commonwealth entities (CCEs) may opt in to the office and owned estate collections. PSPs support NCE reporting obligations under the Property Services Coordinated Procurement Arrangements (PSCP Arrangements).
Under the PSCP Arrangements:
- PSPs support NCEs by collecting, validating and submitting property data into the AGPR on behalf of NCEs.
- NCEs remain responsible for verifying the accuracy of their data.
In some instances, PSPs may not have access to all required information and will need assistance from the NCE to obtain and provide this data for entry into the AGPR, such as staff allocations to leased premises and number of workstations.
AGPR data is collected annually based on a point-in-time snapshot as at 30 June each year. Entities and PSPs may work together to determine the most appropriate approach to source and validate the required information, with the agreed dataset then submitted through the AGPR collection process by 30 September each year. Entities are responsible for ensuring submitted data remains current and accurate.
Accessing AGPR
Officials of Commonwealth entities and approved PSPs can request AGPR access by emailing propertydata@finance.gov.au. Access is limited to authorised Commonwealth entity officials and approved PSP personnel. Access requests are assessed based on business need, intended use and privacy obligations.
AGPR access may be locked if inactive for 90 days. Users should log in at least once every 90 days to maintain access.
Access and use of AGPR data are subject to the Privacy Act 1988 , Data Availability and Transparency Act 2022, and the Australian Privacy Principles.
Data requests
Officials can request AGPR data extracts to help:
- inform policy making including information to help with policy implementation and assessment
- support efficient service delivery and operations.
Requests can be sent to propertydata@finance.gov.au. Data extracts are provided subject to data availability, privacy, security and legislative requirements.
Should the required information about specific leases or parcels of land not be captured in the AGPR, officials should contact the relevant leasing or owning entity. For ownership details, officials should contact the Land and Titles Office in the relevant state/territory.
Data collection process
Data contained in the AGPR is collected through 2 processes:
- Leased office accommodation data is collected annually through the Office Data Collection process, based on current leases as at 30 June of the relevant year (see Leased Office Accommodation). The collection process runs from 1 July through to 30 September.
- Owned land data is updated on an ongoing basis as property transactions occur, such as acquisitions, disposals or transfers of property (see Commonwealth Land Holdings).
Owned land data must be updated in the AGPR following any changes to land holdings, including acquisitions, disposals and transfers of property, and supported by appropriate documentation where relevant (see Commonwealth Land Holdings). At a minimum, entities must review and update their owned land data annually and comply with any specific reporting deadlines advised by Finance, including the annual Mirror Tax collection timeframes. Entities are responsible for ensuring all information remains accurate, complete and up to date.
Leased office accommodation data collection
The leased office data collection includes information such as accommodation size, occupancy, lease details and office utilisation metrics.
This data helps Finance and officials when identifying opportunities to adopt best practice, improve management of office space and shop fronts, achieve efficiencies and inform WoAG property decision-making.
This data is also used to inform the Commonwealth Leasing Strategy and to develop the annual Australian Government Office Occupancy Report.
Further details on the office data collection are available on the Leasing page.
Owned estate data
NCEs are responsible for maintaining accurate information on Australian Government land holdings in the AGPR. This supports WoAG property reporting, planning, Commonwealth mirror tax arrangements and decision-making.
Further details are available on the Commonwealth Land Holdings page.
Property Marketplace
The AGPR includes a Property Marketplace that can help officials to:
- advertise vacant space, including surplus leased or owned office accommodation
- identify vacant leased or owned space available for sublease or co-location
- advertise for space required to meet operational needs.
Officials are encouraged to explore internal reuse through this platform to support efficient use of space.
Access can be requested by emailing propertydata@finance.gov.au.
Lands Acquisitions Act reporting
The LAA places reporting obligations on entities.
Entities are also required to maintain a register of LAA delegations which have been exercised by delegates within their entity. This is to be made available to the Minister for Finance or Finance upon request.
Officials should familiarise themselves with LAA reporting obligations under the LAA and guidance is available in RMG-501 Lands Acquisition Framework under Reporting.
AusTender reporting
Officials must report contracts on AusTender valued at or above the relevant Commonwealth Procurement Rules (CPRs) reporting threshold. RMG-423 Procurement Publishing and Reporting Obligations has guidance to help meet obligations. Reporting also supports meeting accountability and transparency obligations in the CPRs.
Officials must use the correct Standing Offer Notice (SON) and Australian Business Number (ABN) when reporting under the PSCP Arrangements. Finance has established SON4115715 on AusTender for receiving services from PSPs.
Cushman & Wakefield Pty Ltd
ABN 77 074 196 991
Evolve FM Pty Ltd
ABN 52 605 472 580
Jones Lang LaSalle (ACT) Pty Limited
ABN 69 008 585 260
Officials should report all services procured through the PSCP Arrangements as an 'open tender' and link to the SON ID and in accordance with AusTender reporting requirements.
