CBMS Data Management – Reference Data Set

The Reference Data Set (RDS) provides the framework for data entry and reporting in CBMS. It is made up of elements such as Portfolio, Agency, Outcome, Program, Account, Movement Account, Function, Sub-Function, Reason, Appropriation, Specific Purpose Payment and more.

Changes or additions to RDS elements can be made at the request of Finance business areas or entities. The table below sets out the requirements for additions or changes to elements in the RDS, including links to forms. These forms are also available in the CBMS User Reference Material under Forms and Templates – RDS Forms.

Data ElementRequired
EntityComplete Entity Form
ProgramComplete Program Form
Specific Purpose Payments (SPP)Complete Specific Purpose Payments (SPP) Form
Special Appropriation/AccountComplete Special Appropriation/Account Form
OutcomeProvide Finance Minister's letter and email to CBMS inbox

Other Data Elements

  • Program Relationships (eg. Related Entity)
  • Function
  • Subfunction
  • Reason Code
  • Account
  • Receipt Type
  • Deactivations/Reactivations (including abolishing elements
Email CBMS inbox

RDS Workbook

The RDS workbook is used for bulk (non-MoG) RDS requests such as creating, changing or deactivating data elements (e.g. programs, appropriations, program to related entity relationships).

Changes to existing RDS elements/structures in CBMS, as a result of MoG changes, will be carried out centrally by CBMS Operations Branch.

To arrange for new entities to be created in CBMS, entities should notify the relevant AAU and complete the Entity Form and the Program Form (above), noting there are separate approval processes associated with the creation of these new elements/structures.

If additional RDS creations or changes are required as a result of a MoG change, please contact cbms@finance.gov.au for assistance.

Complete RDS Workbook


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