Australian Government Office Occupancy Reports

Overview

The 2020 Australian Government Office Occupancy Report (Occupancy Report) provides insights into office tenancies with at least 500 square metres of usable office area that were leased or owned by non-corporate Commonwealth entities (entities), as at 30 June 2020.

Data is collected through the Australian Government Property Register (AGPR), which entities (through their Property Service Providers) are required to update annually.

The point-in-time nature of the data can add volatility to annual results. However, the information provides an understanding of medium and long-term trends, especially given the impact of leasing decisions are evident over several years.

The Occupancy Report, together with other data collected through the AGPR, provides an evidence base to assist entities to identify and progressively implement better property management practices, while also informing decisions in relation to whole-of-government leasing and property policy.

Key findings

Key findings of the 2020 Occupancy Report indicate an ongoing improvement in the efficiency of the Commonwealth’s property portfolio.

In particular, the Commonwealth’s national occupational density reduced from 16.1 m2 in 2019 to 15.1 m2 in 2020, and the percentage of leases meeting the occupational density target in 2020 increased from 27.6 per cent to 40.1 per cent.

The number of Commonwealth tenancies in 2020 increased by 41 from the 2019 report. This accounts for the net impact of new tenancies, newly reported tenancies and expired tenancies. The overall controlled area has increased by 62,128 m2 (2.2 per cent).

Cost indicators for 2020 remained relatively stable, with the national cost per m2 increasing by $10 per m2 in 2020, to $481 per m2.

Table 1: Key Metrics (2018 to 2020)

Measure

2018

2019

2020

Tenancies (n)

541

568

609

Controlled Area (m²)

2,744,222

2,838,345

2,900,473

Change in footprint (Controlled Area) (%)

-0.2

3.4

2.2

Usable Office Area (m²)

2,177,308

2,253,361

2,302,775

Work-points (n)

158,357

164,632

167,194

Staff (n)(a)

136,008

139,583

152,447

Vacant Work-points (n)

22,349

25,049

14,747

Work-point Vacancy Rate (%)

14.1

15.2

8.8

National Fit-out Density (m²)

13.7

13.7

13.8

National Occupational Density (m²)

16.0

16.1

15.1

Tenancies Meeting the Occupational Density Target (%)

31.6

27.6

40.1

Net Tenancy Expenditure ($m)

$1,299.3

$1,336.5

$1,395.4

Cost per Controlled Area ($)

$473

$471

$481

Cost per Staff ($)

$9,553

$9,575

$9,153

Cost per Work-point ($)

$8,205

$8,118

$8,346

(a) Staff is taken on a headcount basis and refers to all full-time, part-time and casual APS and non-APS staff (for example, contractors) that are allocated to a tenancy. For convenience, the term “staff” is used throughout this report, although it is not directly comparable with other workforce metrics, such as Average Staffing Level (ASL).

Background

The Department of Finance is responsible for co-ordinating the AGPR and reporting results in the Occupancy Report.

An updated version was uploaded on 13 October 2021 to correct minor transposition errors in the previous version.

Previous releases

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