The Property Services Coordinated Procurement (PSCP) Arrangements (the Arrangements) were announced in the 2016-17 Budget, to provide a Whole of Australian Government (WoAG) approach to the delivery of Leasing Services and Facilities Management Services for Commonwealth domestic office accommodation and shop fronts.
The Arrangements are mandatory for all non-corporate Commonwealth entities (NCEs). Corporate Commonwealth Entities (CCEs) may opt into the Arrangements, subject to the approval of the Department of Finance (Finance).
The first iteration of contracts under the Arrangements expired on 30 June 2025. The second iteration of contracts under the Arrangements were executed in December 2024 with all entities commencing services by 1 July 2025, following a transition period.
Roles and Responsibilities
Role | Responsibilities |
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Strategic Property Adviser | Deloitte Touche Tohmatsu (Deloitte) is the SPA. The SPA's key role is to develop a WoAG Leasing Strategy that will maximise value for money outcomes from strategic planning of the Commonwealth's leased property. This is achieved through better-informed purchasing, including consideration of market conditions, and consolidation of the Commonwealth's leased footprint, where practical. The PSP, when undertaking lease negotiations on behalf of the Commonwealth, consults and works with the SPA to ensure leases are executed in accordance with the WoAG Leasing Strategy. |
Property Service Providers (PSP) | PSPs are responsible for providing core leasing services and facilities management services to entities, and Additional Services as negotiated. |
Department of Finance (Finance) | Finance manages the Arrangements at a WoAG level, in close consultation with the PSPs and entities. For the PSPs, Finance monitors performance across each PSP’s portfolio. This includes:
Finance directly manages the SPA in the development, implementation and management of the WoAG Leasing Strategy. |
Participating Commonwealth Entities | Commonwealth entities participating in the Arrangements are responsible for managing their engagement with their PSP and directing the PSP’s activities in relation to the entity's property portfolio. Entities' responsibilities in respect of the PSP include:
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Services
The PSPs are responsible for delivering core (mandatory) leasing services, facilities management services and a range of related additional (non-mandatory) services to entities. The list and description of services available to each entity are the same and to accommodate entities’ operational requirements, there is flexibility in services delivery by PSPs. Core (mandatory) Leasing and Facilities Management services provided by the PSPs include but are not limited to:
Service type | Services included |
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Leasing Services |
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Facilities Management Services |
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Services supplementary to Leasing and Facilities Management services |
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Through the Arrangements PSPs can provide entities a range of non-mandatory services, known as Additional Services. As these Additional Services are non-exclusive, entities may purchase these services from any PSP or through providers that are not part of the Arrangements. Under the Arrangements there are two categories of Additional Services:
Additional Service type | Description |
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Ongoing | Services that are typically provided on an ongoing basis such as property valuations, providing spatial management software systems or co-locating personnel (e.g. onsite facilities manager). |
Transactional | Services that are provided for a specific timeframe or project, such as managing a specific capital works project, managing major relocations or various heritage and environmental services. |
PSPs may undertake procurements to engage vendors to deliver the following subcontracted property services also referred to as downstream contracted services. These include but are not limited to:
Facilities Maintenance Related | Other |
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Subcontracting opportunities
Suppliers can register their interest in subcontracting opportunities via the PSPs:
- Cushman & Wakefield Pty Ltd (Cushman & Wakefield)
- Evolve FM Pty Ltd (EvolveFM)
- Jones Lang LaSalle (ACT) Pty Limited (JLL)
For further information about the Arrangements and the services available, please contact: PSCP@property.finance.gov.au.
AusTender Reporting
Under the Arrangements, entities must report Contract Notices on AusTender for:
- Management Fees
- Property Operating Expenditure (POE)
- Additional Services
- Leases
Further details on the reporting requirements for these activities under the Arrangements are detailed below.
- Entities must report contracts on AusTender valued at or above the relevant reporting threshold in accordance with the CPRs. Procurement policy guidance on procurement reporting obligations, is available to entities and is located in the Resource Management Guide 423 Procurement Publishing and Reporting Obligations.
- Entities must use the correct Standing Offer Notice (SON) and Australian Business Number (ABN) when reporting under the Arrangements. Finance has established a SON on AusTender, with the relevant details as follows:
SON4115715 is to be used when receiving services under the Arrangements for each PSP.
PSP | ABN |
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Cushman & Wakefield Pty Ltd | 77 074 196 991 |
Evolve FM Pty Ltd | 52 605 472 580 |
Jones Lang LaSalle (ACT) Pty Limited | 69 008 585 260 |
As the Arrangements were established through an open tender process, entities should report all services procured through the Arrangements as an 'open tender' and link to the SON ID (SON4115715).
The elements of the Arrangements are to be reported in accordance with AusTender reporting requirements.
Property Related Reporting Components
Type | Reporting Timeframe | Update | How to report |
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Management Fee | On transition to the Arrangements (second iteration) | When there is a change to the Management Fee | Entities need to:
* Entities may choose to make an update where multiple changes under $10,000 cumulatively crosses the threshold. |
Property Operating Expenses (pass through costs) | Once an Entity has transitioned to the Arrangements (second iteration) | Annually | Entities are required to report on commitments for the period of the Arrangements. The Arrangements will follow Model B of reporting pass through costs in accordance with RMG-423.
Rental expenses must not be included in the annual POE estimate as lease costs are included in lease reporting. |
Additional Services | On a case-by-case basis, if and when these services are accessed | As required | Only applies to Additional Services purchased from a PSP under the Arrangements. Entities must report Additional Services as necessary within 42 days of engagement. Entities will need to:
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Leases | As lease transaction occurs | When lease transaction occurs | Under the Arrangements, entities will continue to report leases on AusTender in accordance with the standard processes for procurements of leases. Entities must report leases within 42 days of execution. |