The Department of Finance administers the arrangement for automotive leasing and fleet management services to Commonwealth entities.
Non-corporate Commonwealth entities must source their vehicle leasing and fleet management services under the Arrangement.
Corporate Commonwealth entities and Commonwealth companies under the Public Governance, Performance and Accountability Act 2013 (PGPA Act) may choose to join the arrangement. By doing so, they can access benefits including:
- consistent processes, pricing and services that improve value for money across the Commonwealth and participating entities
- support for business needs through price certainty, fair vehicle allocation, and suitable leasing rates and residual values
- ongoing improvements the arrangement that reflect new technologies and better operating practices in the fleet services market
- lower insurance costs for eligible participants through access to Comcover insurance.
Further information on the term of the arrangement is available on AusTender: Standing Offer Notice View - SON4148620
Joining the arrangement
All organisations that seek approval to access the arrangement should contact Finance at woagfleet@finance.gov.au.
Roles and responsibilities
Australian Government Fleet
The Fleet Services Contract delivers its services and objectives in partnership with SG Fleet, supporting both fleet management and the car manufacturing sectors. It provides entities with advice, assistance and guidance on contractual and operational matters, and manages the Fleet Vehicle Selection Policy.
The contract also supports Government vehicle and environmental strategies, with a focus on achieving value for money and better economic outcomes for government and taxpayers.
It works with SG Fleet and entities to continuously improve the arrangement, including simplifying guidance, reducing administrative burden, and enhancing value for money outcomes.
Entity fleet managers
Entities are responsible for managing their fleet, including financial, operational and vehicle selection decisions, and for promoting best practice internally to support the objectives of the arrangement. They work with SG Fleet and its systems to produce entity-specific fleet management reports, including identifying opportunities to optimise and rationalise usage.
Entities meet regularly with SG Fleet – more frequently for larger fleets and as needed for smaller fleets – to discuss matters such as vehicle forecasting and ordering, returns and disposal, servicing, and issues of over- and under-utilisation.
Entities also liaise with the AGF as required.
SG Fleet
SG Fleet provides the contracted vehicle fleet management and leasing services and meets regularly with entity fleet managers and AGF. It offers expert advice and assistance to entity fleet managers, supported by up-to-date, accurate and accessible fleet data. SG Fleet also manages operational activities, including the ordering, delivery, maintenance and return of both leased and owned vehicles.
Introductory information about SG Fleet and the services it provides is available at on the SG Fleet website.
Insurance
The Commonwealth’s own insurer, Comcover, manages the insurance provision for most of the fleet assets in the arrangement. Eligibility criteria apply.
SG Fleet provides insurance for entities not eligible for Comcover insurance.
Support
The Australian Government Fleet (AGF) GovTEAMS Community provides access to information specific to the arrangement. This includes:
- the Fleet Services Contract (FSC)
- AGF advice on key issues, changes in policy and procedures and upcoming events
- guidance and pricing matrices
- a user guide for the FSC.
To join the community, contact woagfleet@finance.gov.au or request access through GovTEAMS.
