General requirements for appropriation disclosures
FRR section 35 - General requirements
This section of the FRR sets outs general principles for appropriation disclosures.
Where a non-corporate Commonwealth entity (NCE) is concerned that appropriation may be or has been spent in breach of section 83 of the Constitution:
- an appropriate risk assessment must be conducted
- where appropriate, advice from the Australian Government Solicitor or the Attorney-General’s Department may need to be sought to identify whether a possible breach may have occurred.
A section 83 disclosure is generally required where an entity considers that there is a risk that a breach occurred, or an actual breach has occurred, in the reporting period. See RMG-100 Guide to Appropriations for further information.
Payments from the Consolidated Revenue Fund (CRF) that are not authorised by appropriation, are always ‘material in nature’ and an explanation is required irrespective of the amount.
The appropriation note is prepared on a recoverable GST exclusive and cash basis, and does not include:
Specific requirements for appropriation disclosures
FRR section 43 - Annual appropriations
This section details the annual appropriation disclosures required.
For a template of annual appropriation disclosures, see Primary reporting and information management aid (PRIMA) forms of financial statements.
FRR section 44 - Unspent annual appropriations
This section sets out the disclosure requirements for unspent annual appropriations.
Unspent balances incorporate adjustments to appropriations under appropriation Acts and the PGPA Act (for example, PGPA Act section 75 transfers).
Amounts subject to quarantines or withheld under a PGPA Act section 51 direction are included in unspent balances.
Appropriation drawn down from the CRF via CBMS and/or PGPA Act section 74 receipts that remain in a NCE’s bank account (that is, not transferred to the OPA), should be reflected in the unspent appropriations note as at 30 June.
These unspent appropriation amounts (that is, cash or cash equivalents) can be disclosed either as a separate line item or included with the relevant appropriation Act(s).