Sourcing Strategy Overview
The Digital Records Transformation Initiative (the Initiative) was focused on supporting the development of modernised digital records and information capability across Australian Government non-corporate Commonwealth entities.
The DTA applied the Initiative’s Sourcing Strategy Process to approach the open market for an innovative, end user focused records management solution. The DTA sought an “as-a-service” record management solution that could automatically capture and classify records from multiple sources, including SharePoint Online and Microsoft Exchange, into a single searchable asset with minimal user input.
The Initiative is pleased to confirm that the Approach to Market is now finalised and the DTA has announced its purchase of RecordPoint’s Records365 product.
Features of the solution included:
- The ability to manage information in place, expand connected sources over time, and natural language processing.
- Advanced automation techniques that perform classification without requiring additional user effort to reduce the burden of change while adding significant records findability, discoverability and governance capability.
An official contract notice can be found on the Austender website at https://www.tenders.gov.au/Cn/Show/81ffee67-f864-444a-9bd4-2339b96f523a
A joint ministerial media release “Australian company raises the bar for digital data management”, by the Finance Minister, Senator the Hon. Simon Birmingham, and the Minister for Employment, Workforce, Skills, Small and Family Business, the Hon Stuart Robert MP, is available at https://www.financeminister.gov.au/media-release/2021/06/25/australian-company-raises-bar-digital-data-management.
The Aged Care Quality and Safety Commission has recently piggy-backed on this arrangement. An official contract notice can be found on the Austender website at https://www.tenders.gov.au/Cn/Show/f1cf7ad8-17af-4556-8e1b-bad71bca568d.
The Initiative is also pleased to confirm that the Tertiary Education Quality and Standards Agency has also finalised its approach to market. An official contract notice can be found on the Austender website at https://www.tenders.gov.au/Cn/Show/88193bcb-8320-46c3-9414-f3ce7e19877a.
If you are a Commonwealth Entity looking to solve the same records/information management problems, you can access these arrangements by contacting the DTA at firstname.lastname@example.org.
Thank you to all those who have participated in the Initiative. Positive changes have been observed to the records management environment since the commencement of the Initiative.