Australian Government Office Occupancy Report

Overview

The 2018 Australian Government Office Occupancy Report (Occupancy Report) includes office accommodation that is leased or owned by Non-Corporate Commonwealth Entities (entities), that has at least 500 square metres (m2) of Usable Office Area as at 30 June 2018.

Data is collected through the Australian Government Property Register (AGPR) which entities are required to update annually in August.

The point-in-time nature of collecting lease information adds a degree of volatility to annual results. However, the information provides an understanding of the medium and long-term trends, especially given leasing decision outcomes continue for many years. Likewise, the length of leases can mean outcomes may take some time to be realised.

Data collected through the AGPR provides an evidence base to assist entities to identify and progressively implement better property management practices, while also informing decisions in relation to whole-of-government leasing and property policy.

Key Findings

The 2018 Occupancy Report shows the Commonwealth has continued to improve the efficiency of its office accommodation, most notably in the areas of fit-out density, occupational density, and the proportion of tenancies that meet the Government’s occupational density target.

The Commonwealth is leasing a smaller office footprint with fewer vacant work-points.

This has led to continued improvements in occupational density rates and in the number of tenancies that are meeting the Government’s target of 14 m2 of usable office area per occupied work-point.

A data table that displays key property indicators for each entity can be downloaded hereexcel icon.

Table 1: Comparison of property indicators (2016 to 2018)
Measure201620172018
Tenancies (n) 621 596 541
Net Lettable Area (m²) 2,893,755 2,863,097 2,850,834
Usable Office Area (m²) 2,343,487 2,279,729 2,177,308
Work-points (n) 156,071 158,806 158,357
Staff (n)(b) 134,940 133,117 136,008
Vacant Work-points (n) 21,131 25,689 22,349
Work-point Vacancy Rate (%) 13.50% 16.20% 14.10%
Average Fit-out Density (m²)(c) 15 14.4 13.7
Average Occupational Density (m²)(c) 17.4 17.1 16.0
Meeting the Occupational Density Target (%) 22.1% 25.0% 31.6%

(a) Previous editions of the Occupancy Report have included data from 2014 and 2015. To ensure consistency, from this 2018 edition onward, only data stored in the Australian Government Property Register (AGPR) that commenced from 2016, will be referred to in the Occupancy Report.

(b) Staff includes contractors and is taken on a headcount basis for leases that meet the criteria for inclusion (non-corporate Commonwealth entity tenancies with over 500 m2 of usable office area) in the Occupancy Report. For these reasons, the number of staff will not align with the Australian Public Service Commission’s State of the Service report, which excludes contractors and has no such criteria for inclusion; nor will it align with staffing estimates contained in Budget Paper No.4, which do not include contractors and are reported on an Average Staffing Level basis.

(c) This 2018 edition of the Occupancy Report uses the average, rather than the previously-used median result to measure fit-out and occupational density. An explanation for this change is provided at Appendix B.

Background

The Department of Finance is responsible for co-ordinating the AGPR and reporting results in the Occupancy Report.

Last updated: 05 April 2019