CONTRACTS AND ENTITY AGREEMENTS

Principles

1. Entities must report contracts and amendments on AusTender within 42 days of entering into (or amending) a contract if they are valued at or above the reporting threshold.

2. For the purposes of the Commonwealth Procurement Rules (CPRs),  contracts include:

  • a Commonwealth contract;
  • an entity agreement (which may be in the form of a memorandum of understanding); and
  • a standing offer arrangement.

3. Contract Notices (CN) on AusTender must not disclose information that would contravene legislative requirements, such as those set out in the Privacy Act 1988 or information that may pose a risk to national security.

4. An Accountable Authority may direct in writing that contract details are not to be reported on AusTender if they would be subject to an exemption under the Freedom of Information Act 1982 (FOI Act) and the Accountable Authority considers that the information is genuinely sensitive and harm is likely to be caused by its disclosure. 

Contracts that have been exempted by the Accountable Authority from being reported on AusTender may still need to be documented in annual reports (refer Requirements for Departmental Annual Reports []).

5. Standing offers are reported in the standing offer arrangements section of AusTender. Where deeds of standing offer are used to establish a panel, those deeds are collectively reported on AusTender as a standing offer arrangement.  Entities are not required to report a value against standing offers reported in AusTender.

6. Contracts valued at or above the reporting threshold, formed under a standing offer arrangement, are to be reported in the CN section on AusTender. Each contract reported under a standing offer arrangement is to reference the Standing Offer Notice identification (SON ID) which is issued by AusTender at the time the standing offer is reported.

7. Entities are to report individual credit card transactions, invoices and purchase orders which are valued at or above the relevant reporting threshold if they have not been previously reported in an overarching contract.

8. Entities are not required to report on AusTender contracts resulting from goods or services procured and used overseas, though they may choose to do so.

Last updated: 28 January 2015