ANNUAL PROCUREMENT PLANS

Principles

1. Annual Procurement Plans (APPs) provide information on significant procurements entities plan to undertake over the next twelve months.

2. The Commonwealth Procurement Rules (CPRs) paragraph 7.7 require entities to maintain on AusTender, a current APP to draw suppliers’ early attention to potential procurement opportunities.

3. Planned procurements listed in APPs are to include details such as:

    • the subject matter of the procurement;
    • the estimated financial year quarter of the approach to market (ATM) ;
    • whether the procurement will potentially allow multi-entity access; and
    • the goods and services category code (UNSPSC code).

4. APPs include a concise strategic procurement outlook statement, which broadly discusses any key, major or strategic initiatives from which the entity expects procurements to arise.  More than one strategic procurement outlook statement can be provided, for example along business lines such as corporate, legal, and information and communications technology.

5. If a procurement is included in an APP as a planned procurement, the CPRs allow an entity to reduce the submission time frame for that procurement. However, entities are responsible for ensuring that procurement processes are transparent and that any shortened time frame does not detract from either the open competition aspect of the procurement process, the ability of potential suppliers to submit quality bids, or the outcome.

6. An APP is a planning document.  It is appropriate for information contained in an APP to change in order to remain current with an entity’s procurement needs.

Last updated: 10 July 2014