Finance maintains the Australian Government Property Register (AGPR) for leased and owned Commonwealth property. Non-corporate Commonwealth entities (NCEs), and Property Service Providers (PSPs) on behalf of NCEs, must contribute to the AGPR, in addition to the accountability and transparency requirements of Section 7 of the Commonwealth Procurement Rules.
The annual Leased Estate Data Collection provides an evidence base for decision‑making in relation to office accommodation and shopfronts leased by the Commonwealth. This data assists Finance and NCEs to identify opportunities to adopt best practice, progressively improve the management of office space and shopfronts and achieve efficiencies, and inform whole of government property decision making. This data is also used to inform the Whole of Government Leasing Strategy and to develop the annual Australian Government Office Occupancy Report.
The Owned Estate Data Collection provides information on land holdings, including properties that may be surplus and suitable for divestment by the Commonwealth.
NCEs must report the acquisition or sale of property to Finance through the AGPR.
For NCEs that have transitioned to the Property Services Coordinated Procurement (PSCP) Arrangements, PSP’s will be responsible for collecting, validating and submitting all property data to the AGPR on behalf of NCEs. NCEs are also required to validate this information to verify its accuracy.
There is some data that PSPs may not have access to and will require the entity’s assistance in the collection of that data (e.g. staff allocated to a lease, number of workstations) for the PSP to upload to the AGPR. PSPs will work with the entity to determine the best approach to source this data.
NCEs that have not yet transitioned to PSCP Arrangements will be responsible for collecting, validating and submitting all property data to the AGPR, in accordance with instructions issued by Finance.
Corporate Commonwealth entities may opt into the Leased Estate Data Collection and/or the Owned Estate Data Collection.
Finance is responsible for reporting on the leased and owned estate.
Finance will issue specific guidance to support any additional data collection requirements, should they arise.
