CBMS Data Management – Reference Data Set

The Reference Data Set (RDS) provides the framework for data entry and reporting in CBMS. It is made up of elements such as Portfolio, Agency, Outcome, Program, Account, Movement Account, Function, Sub-Function, Reason, Appropriation, Specific Purpose Payment and more.

Changes or additions to RDS elements can be made at the request of Finance business areas or entities. The table below sets out the requirements for additions or changes to elements in the RDS, including links to forms. These forms are also available in the CBMS User Reference Material under 08. Data Management – RDS.

Data ElementRequired
Entity Complete Entity Form [PDF 1MB]
Program Complete Program Form [PDF 1MB]
Specific Purpose Payments (SPP) Complete SPP Form [PDF 1MB]
Special Appropriation/Account Complete Special Appropriation/Account Form  [PDF 1.5 MB]
Outcome Provide Finance Minister’s letter and email to: CBMS@finance.gov.au
Other Data Elements:
  • Program Relationships (eg. Related Entity)
  • Function
  • Subfunction
  • Reason Code
  • Account
  • Receipt Type
  • Deactivations/Reactivations (including abolishing elements)
Email to: CBMS@finance.gov.au

RDS Workbook

This workbook is to handle bulk RDS requests such as Machinery of Government (MoG) changes, deactivation of data elements or new outcome statements.

Complete: RDS Workbook

For further information on the RDS please email: CBMS@finance.gov.au

Last updated: 11 April 2018