Video and transcripts of Microsoft accessibility training sessions

Author: 
Accessibility Team - AGIMO
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In May 2012, AGIMO and Microsoft partnered to deliver two training sessions for APS staff focused on improving the accessibility of documents created in Microsoft Office.

The video and transcripts from these sessions, delivered by Daniel Hubbell of Microsoft, are now available for those who were unable to attend the sessions or who might simply like a second look at what was presented. We have divided the full event into chapters to make it easier to locate the topics you might be after.

We still have a limited number of printed copies of Microsoft’s Accessibility: A Guide for Government Organisations from the event. Please email wcag2@finance.gov.au if you’d like one – first come, first served.

Videos and transcripts

(information on the appropriate subtitle format for your preferred media player is available on Wikipedia: http://en.wikipedia.org/wiki/Comparison_of_video_player_software#Subtitle_ability)

Part 1: Why Microsoft Office accessibility matters

Presented by Andrew Arch, AGIMO

Part 2: Introduction Part 3: MS Word – Alternative Text Part 4: MS Word – Creating Tables Part 5: MS Word – Stylising Text and Headings Part 6: Hyperlinks Part 7: MS Excel Part 8: MS PowerPoint – Colours and Headings Part 9: MS Word – Text and Image Wrapping Part 10: Microsoft Accessibility Checker Part 11: DAISY Plug-in Part 12: MS PowerPoint – Captions Part 13: Screen Reader Part 14: Q&A Parts 2-14: The complete Microsoft presentation Document Best Practices

This table provides a simple summary of some of the best practices demonstrated by Daniel in these videos and the products in which they can be applied.

Best Practice Word Excel PowerPoint Add alternative text to images and objects

Yes

Yes

Yes

Specify column header rows in tables

Yes

Yes

Yes

Use styles in long documents

Yes

    Ensure all heading styles are in the correct order

Yes

    Use hyperlink text that is meaningful

Yes

Yes

Yes

Use simple table structure

Yes

 

Yes

Avoid using blank cells for formatting

Yes

Yes

Yes

Give all sheet tabs unique names  

Yes

  Ensure all sliders have unique titles    

Yes

Avoid using floating objects

Yes

    Avoid image watermarks

Yes

    Increase visibility for colour blind viewers

Yes

 

Yes

Online resources

Additional references to find out more about making Office documents accessible include:

We hope that these seminars and the publishing of these references will lead to greater confidence amongst agency staff that they can deliver accessible documents and an overall higher standard of accessibility in government.

 

Eligibility and other requirements

You will have a minimum of two years in a helpdesk management role, together with knowledge of Marvel, Remedy or other service desk software.

 

You will have experience in an Information Technology Infrastructure Library (ITIL) or equivalent helpdesk role and certification in ITIL or equivalent is desirable.

 

Knowledge and experience supporting SAP and PeopleSoft is desirable but not mandatory

 

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Comments (1)

So, in terms of the NTS, if Word documents pass the Microsoft accessibility checker, does AGIMO consider them accessible?

Last updated: 04 August 2016