The Fleet Contract
Responsibilities of the Fleet Monitoring Body, Agency Fleet Managers and LeasePlan
The role of the FMB is to:
- ensure that the services provided to agencies by LeasePlan are consistent with the FMA;
- manage a Monitoring Plan which contributes to ensuring that the service provided by LeasePlan are consistent with the FMA;
- meet regularly with LeasePlan to address operational and contract management issues;
- liaise with motor vehicle Manufacturers on pricing and service delivery matters;
- provide advice and assistance to agencies on issues relating to the operation of the FMA; and
- manage the fleet’s vehicle selection policy.
The role of the Agency Fleet Managers is to:
- be responsible for the financial and operational aspects of their agency’s fleet;
- when requested, provide advice to LeasePlan about operational issues including vehicle ordering, vehicle return, vehicle servicing, vehicle over-utilisation and under-utilisation;
- meet regularly with LeasePlan to discuss the operation of the Agency’s fleet;
- utilise LeasePlan IT reports to optimise the operation of the Agency’s fleet;
- provide advice to Agency officers about the operation of the fleet contract and (non-EVS) vehicle selection policies;
- comply with policies regarding the Green Vehicle Guide target and use of ethanol blended fuel;
- prepare agency-specific fleet management reports;
- encourage good fleet management practices in the Agency fleet; and
- liaise with the Fleet Monitoring Body as required.
LeasePlan’s role is to:
- provide contractually specified vehicle fleet management and leasing services;
- meet regularly with agency fleet managers;
- provide expert advice and assistance to agency fleet managers;
- provide up to date, accurate and accessible fleet management data; and
- manage operational issues relating to the ordering, delivery, maintenance and return of leased and owned vehicles.
Contact for information on this page: Fleet Monitoring Body