Strategic Guide to e-Procurement
Assess and Review
Once you have undertaken the spend analysis it is necessary to assess and review your entire procurement processes focusing on:
- how procurement policy and processes are applied
- identification of inconsistencies at a whole of agency level
- inefficiencies and duplication including processes that require manual intervention
- any user issues
- system leveraging opportunities.
By identifying those business processes that are causing organisational issues, and combining this knowledge with the spend profile of the agency, the exact areas and processes where e–procurement initiatives can best be applied can be determined.
Some examples of e-procurement business process reforms that can achieve better buying and improve procurement processes include:
- invoice consolidation
- electronic issue, receipt and payment of invoices
- mandate the use of the e–procurement system for purchases. System controls can limit the decision purchasers make, restricting orders to contracted suppliers.
The next step in the process of implementing an e–procurement initiative is to prepare a business case requesting funding for the project.
Contact for information on this page: ICT Procurement