Cooperative Procurement

Cooperative procurement enables the use of a procurement contract by more than one agency. This can be achieved through either a joint approach to the market and/or where an agency/ies establish a contract or standing offer arrangement that allows other agencies access (often referred to as piggybacking).

Why

Cooperative procurement makes better use of agencies’ resources by reducing the number of administrative processes and sharing the procurement and contract management process workload. For example; efficiencies may be derived from conducting one procurement process and maintaining one contract in lieu of many. 

Agencies may also be able to leverage better prices and services arrangements where they consolidate their procurement needs.

How

Agencies should identify which cooperative model best suits their needs. Information and guidance is available Buying.

Agencies may identify agencies through Annual Procurement Plans [external link icon], GovDex [external link icon], AusTender [external link icon] and through formal and informal networking channels.

The DHS print services arrangement is an example of cooperative procurement that originated in the DHS portfolio but, sought other interested agencies input before agreeing the print services business requirements and subsequent approach to the market.

Features

  • Multiagency approach to the market
  • Agency piggybacking clauses
  • Non-Mandatory
  • Agencies initiate

Examples of Cooperative Procurement arrangements in place

Good or Service Overview
P3M3

Optional
The P3M3 Maturity Assessment Consultancy Service Panel
Contact the Agency Capability Team at capabilityassessment@finance.gov.au or phone contact
6215 1958.

Accounting and related Professional Services Contracts templates for inclusion in approach to market.
Actuarial Services Panel Optional
APSC Capability and Development Panel Optional
Access is open to FMA and CAC. [external link icon]

Print Services

Optional
A cooperative procurement. A Department of Human Services (DHS) contract that allows other agencies access.
General queries may be directed to: print.design.warehousing.tender@centrelink.gov.au or 02 6155 0118

ICT Contracts (Source IT)

Optional
Source IT Model contract templates.

 

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Contact for information on this page: coordinatedcontracts@finance.gov.au