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Printable version: DesignGov needs you! [PDF Document69 KB]

DesignGov Needs You

DesignGov wants to hear your ideas on how to improve interaction with businesses.

What

DesignGov wants to hear from public servants (as well as businesses and interested others) about how to improve the experiences of businesses when they interact with government. DesignGov is a platform for people to add their ideas, and to vote and comment on the ideas of others.

Why

DesignGov is tasked by the Secretaries Board (the heads of the Australian Public Service) to answer the question " How might we dramatically improve the interactions between business and government ? " DesignGov will report back to the Board in August with practical ideas that could improve the experience of business when interacting with Government.

How

To register your ideas, visit DesignGovExternal Website and follow the call to action.

When

The opportunity to add ideas, or to rate and comment on the ideas of others, is open until 7 June.

Background of DesignGov

DesignGov is an experimental initiative set up by the heads of the Australian Public Service to tackle difficult problems that involve multiple government agencies. DesignGov seeks to put the citizen at the centre, and uses design thinking and innovation to reframe problems, and reshape the experiences of citizens. Further information about DesignGov can be found at DesignGovExternal Website

Standard Process Map and Templates for Under $80,000 procurement

Australian Government agencies undertake a significant number of procurements valued under $80,000. In 2011/12 agencies reported over 58,000 contracts valued below $80,000 on AusTender. While these low valued procurements comprised 70 per cent of the 82,000 contracts reported, they represented only four per cent, or $1.8 billion of $42 billion worth of these contracts.

To assist agencies undertake these high number of relatively low valued procurements, Finance in consultation with agency procurement areas and the Australian National Audit Office, has developed the standard process map and templates for procurements valued under $80,000. When used in conjunction with the basic contract suite, it enables agencies to meet their financial framework and Commonwealth Procurement Rules (CPRs) requirements in a value for money, straight-forward and compliant manner.

A key feature of the standard process map and templates is the recognition of risk throughout the procurement cycle. It provides flexibility in undertaking processes that are commensurate with the level of risk specific to each procurement activity. Low risk procurements should be conducted through straight forward processes while high risk procurements will require more effort to ensure suitable accountability and to meet documentation requirements.

While not mandatory, agencies are encouraged to incorporate these documents into their own agency procurement suites.

Version 5 - Basic Contract Suite (BCS) released 14 January 2013

The fifth version of the Basic Contract Suite (BCS) was published on the AusTenderExternal Website website on 14 January 2013. The new version of the BCS now includes the new Workplace Gender Equality Act which replaces the Equal Opportunity for Women in the Workplace Act. You can view or download Version 5 of the BCS from the AusTenderExternal Website website. The previous version, along with the changes made from the first, second, and third versions are accessible with the following link to previous versions.

For further information please contact forum@finance.gov.au.

Whole-of-Australian-Government Phase 2 Travel Services Arrangements - Implementation Update

Finance is currently assisting agencies to implement the Whole-of-Australian-Government Phase2 travel services that commenced on 2 July 2012. More information can be found at the Whole-of-Australian-Government Travel Services page.

Agencies subject to the Financial Management and Accountability Act 1997 (FMA Act) are expected to transition to the Phase 2 travel services by 30 June 2013 and to use the following suppliers:

  • Diners Club Australia (travel and related card services);
  • The AOT Group (accommodation program management services);
  • Europcar Australia (car rental services); and
  • Thrifty Car Rental (car rental services).

The decision by each agency in relation to the date(s) for transition to the Phase 2 travel services during the current financial year should be based on their business needs. Agencies are encouraged to consider making their transition to the Phase 2 travel services in Quarter 2, as a significant number of agencies have indicated they will be moving across in Quarter 3 or Quarter 4. Suppliers have the capacity to facilitate all FMA Act agencies' transition prior to 30 June 2012; however, compressing the timeframe may impact on service levels.

Finance has also prepared the following documents and circulars to assist agencies with their transition to the Phase 2 travel services:

Further enquiries about the new arrangements should be directed to the Phase 2 Travel Services Implementation Section at phase2travel@finance.gov.au or by phone on (02) 6215 2170.

Procurement Process Under the Threshold Workshops - Canberra

Finance will host a number of half day Commonwealth Procurement Process under the Threshold Workshops in Canberra over the coming months. The workshop was developed in response to feedback from agencies and provides practical skills in completing a procurement process exercise centered around the Basic Contract Suite. Those attending will gain experience by undertaking practical exercises covering writing procurement plans, determining the risk profile of a procurement, writing an approach to the market, evaluating responses and seeking approval to enter into a contract.

It replaces content previously provided as part of the Procurement Foundations Seminar series.

There is no charge for attendance. To express your interest in attending a Workshop please complete the Expression of Interest (EOI) form, using the Link below. Please NOTE that the Seminar is only open to Commonwealth Government officials.

Once sufficient EOIs have been received, a confirmation email providing further information and a date and location for the Workshop will be forwarded to you. Once the date has been set, if you are unable to attend the Workshop on that date we will include you on a Waiting List for the next session.

If you have colleagues that may be interested in attending please forward the information and links.

If you have any questions please do not hesitate to contact us at forum@finance.gov.au

Commonwealth Procurement Rules - effective from 1 July 2012

From 1 July 2012 all departments and agencies subject to the Financial and Accountability Act 1997 and relevant Commonwealth Authorities and Companies Act 1997 bodies will be required to comply with the 2012 Commonwealth Procurement Rules (CPRs).

Hardcopies of the CPRs are available from the central procurement team within each agency. A link to the Commonwealth Procurement Rules [PDF Document3.54 MB] is provided for information only as they do not take effect until 1 July 2012. The 2008 Commonwealth Procurement Guidelines (CPGs) remain applicable to 30 June 2012.

The CPRs represent the Government Policy Framework under which agencies govern and undertake their own procurement and combine both Australia's international obligations and good practice. Together, these enable agencies to design processes that are robust, transparent and instill confidence in the Australian Government's procurement.

The CPRs do not alter existing procurement policy, but clarify the CPRs as a rule set, ensure consistent and well understood use of terminology, redefine the procurement methods, and address the recommendation of the Australian National Audit Office (ANAO) raised in performance audit No.11 2010-11 on Direct Source Procurement.

A CPR transitional document (or quick guide) [PDF Document1.9 MB] has also been developed to assist agencies with the key changes between the CPRs and the 2008 CPGs. For further information regarding the transition to the CPRs, contact your central procurement area in the first instance.

Enquiries can be emailed to the Procurement Agency Advice mailbox.

Australian Government Legal Services Multi-Use List

The Attorney-General's Department through the Office of Legal Services Coordination (OLSC) has established a legal services multi-use list (LSMUL) which must be used by most Commonwealth departments, agencies and bodies subject to the Financial Management and Accountability Act 1997 or Commonwealth Authorities and Companies Act 1997 (Agencies) to purchase legal services.

The LSMUL includes Service Providers who have been pre-qualified to undertake legal work for the Commonwealth by applying and satisfying the conditions for participation to provide legal services to Agencies in nominated categories of legal work. It commenced operation on 1 June 2012.

Agencies are required under the Legal Services Directions 2005 to purchase legal services from Service Providers on the LSMUL from 1 June 2012. This requirement is subject to a transitional period of 12 months from the date of commencement. Agencies wishing to use an existing panel arrangement after 1 June 2013 will be required to seek approval by making a request in writing to OLSC.

Further information on the LSMUL, including a list of pre-qualified service providers, is available at Attorney-General's DepartmentExternal Websitewebsite.

Commonwealth Cleaning Services Guidelines and Revised Fair Work Principles User Guide

From 1 January 2012, Australian Government agencies and their representatives will be required to comply with the Commonwealth Cleaning Services Guidelines and revised the Fair Work Principles User Guide. The Commonwealth Cleaning Services Guidelines are a legislative instrument that establishes a framework within which agencies can accept a tender and enter into a contract for an Australian Government Cleaning Services Contract (AGCSC).

The Fair Work Principles User Guide has been revised to reflect the introduction of the Commonwealth Cleaning Services Guidelines and the Best Practice Measures for Cleaning Services Contractors for Australian Government Procurement. The Commonwealth Cleaning Services Guidelines and the revised Fair Work Principles User Guide will apply to each request for tender or request for expressions of interest for an AGCSC issued by an Australian Government agency for the first time on or after 1 January2012.

Australian Government agencies planning to undertake a tender for an AGCSC in January 2012 should contact the Department of Education, Employment and Workplace Relations (DEEWR) as soon as possible.

All enquiries can be emailed to, fairworkprinciples@deewr.gov.au

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