Gateway reviews are conducted across the proposal’s implementation lifecycle, which normally would last for several years. Their purpose is to provide independent assurance and advice to the responsible entity’s senior responsible official to improve delivery and implementation of policies, programmes, projects and services.
Gateway Review Process
The Australian Government has introduced the Gateway Review Process (Gateway) to strengthen the oversight and governance of major projects/programmes and assist non-corporate Commonwealth entities (NCCE) under the Public Governance and Performance Act 2013 (PGPA Act 2013) to deliver agreed programmes/projects in accordance with the stated objectives.
Gateway involves short, intensive reviews at critical points in the programme/project’s lifecycle by a team of reviewers not associated with the programme/project. This provides an arm's length assessment of the programme/project against its specified objectives, and an early identification of areas requiring corrective action.
Gateway applies to new programmes/projects undertaken by PGPA Act, NCCEs which require Government approval and which satisfy certain financial and risk thresholds.
The financial thresholds are met as follows:
- Projects: with a total cost estimated to be $30 million or more for procurement or infrastructure; or with an estimated total cost of $30 million or more including an ICT component of at least $10 million.
- Programmes valued over $50 million.
If a programme/project is assessed as High Risk (refer to RMG-107 Risk Potential Assessment Tool (RPAT) Guidance and Instructions for use) the Government may agree to require Gateway reviews at times appropriate to the programme/project’s life cycle. (Please refer to RMG-105 Assurance Reviews Process - A Handbook for Conducting Assurance Reviews and RMG-106 Guidance on the Assurance Reviews Process – Australian for an explanation of the Gate reviews).
Once selected for inclusion in Gateway, a programme/project will be assigned a review team by the Assurance Reviews Unit in consultation with the sponsoring entity. The review team comprises experienced and qualified reviewers. The reviews consist of a half day planning meeting and the onsite review activity which will be completed in four to five days. On the last day of the review, the review team will provide a confidential report to the Senior Responsible Official (SRO) of the sponsoring entity and the Assurance Reviews Unit.
The report will summarise the status of the programme/project and make recommendations to improve the implementation of the programme/project. The SRO is responsible for determining and implementing any required actions to address recommendations of a Gateway Review Report.
Gateway is designed to assist the sponsoring entity to deliver its project objectives. It involves conducting a series of brief, independent reviews at critical stages in the development and implementation of a project. It is therefore, a project assurance methodology.
The overall objectives of the ICT Two Pass Review Process are slightly different to Gateway in that they primarily focus on providing Government with better business cases and cost estimates to support the decision making process whereas Gateway focuses on the overall project delivery throughout the life of the project. There is a complementary overlap between Gateway and the ICT Two Pass Review Process during the initial phases of a project. For example, the Gate 0 and Gate 1 reviews can best be scheduled shortly before the first and second pass respectively and can provide pragmatic and timely contributions to these.
Further information: ICT Two Pass Review and ICT Investment