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The Secretaries’ ICT Governance Board (SIGB) met on 20 May 2014 and considered the following issues.
The Board discussed a more focused approach and removal of unnecessary internal requirements to ensure an improved usefulness to agencies. This included agreeing to:
The Board endorsed the revised Authentication Governance Committee terms of reference.
The Board noted actions underway to implement the election commitments outlined in the Government’s Policy for e-Government and the Digital Economy, including the ICT Audit that was underway as part of the smarter ICT investment initiative.
The National Archives provided an overview of the Digital Transition Policy to the Board, explaining the policy’s focus on information governance, accessibility, availability and re-use of government information to create faster and more efficient business processes.
The Board noted out of session, following the March meeting, that agency progress towards IPv6 capability on their external facing ICT systems was reaching finalisation. As a result, the Board noted the closure of the ‘A Strategy for the Transition to IPv6 for Australian Government Agencies’ implementation project, as agencies are no longer requiring assistance at the whole-of-government level.
The Secretaries' ICT Governance Board (SIGB) met on 12 March 2014 and considered the following issues.
The Board noted the actions underway to implement the election commitments outlined in the Coalition’s Policy for e-Government and the Digital Economy.
The Board considered reporting undertaken in 2013, noting achievements against the December 2012 interim targets and progress towards meeting the final December 2014 targets of the WCAG 2.0 National Transition Strategy.
In order to meet the December 2014 targets agencies have been encouraged to increase their focus on web accessibility. Agencies can contact the Department of Finance for assistance and solutions for meeting their targets. An action plan for 2014 to promote prioritised actions has also been developed as a guide for agencies.
The Board discussed the challenges of meeting the standards and requested further information from Finance on what practical guidance and support was available to agencies to support them addressing problems that were common across government in the area of WCAG 2.0 conformance.
The Secretaries’ ICT Governance Board (SIGB) met on 10 December 2013 and considered the following issues.
The Board discussed the governance and working arrangements to support the implementation of the e-Government and the Digital Economy Policy that was released in September just prior to the election. The Board noted the split of responsibilities between Finance and Communications for the implementation of the policy and the need for them to work together and with other agencies to implement several of the initiatives set out in the policy.
The Board discussed implementation of the policy including the establishment of an ICT Advisory Board to provide private sector ICT advice to government and noted the establishment of an Inter-Departmental Committee (IDC) to review options for the provision of a digital mail capability for secure transactions between individuals and businesses with government as outlined in the policy.
The Board considered the revised transition timetable for the Parliamentary Workflow Solution (PWS).
The progress of the measure was reported to the Board, with six agencies now fully implemented and another two in the process of implementing the PWS. A large number of agencies have come forward on the transition schedule, allowing the schedule to be brought forward by six months.
Interest in the measure has also been displayed from agencies outside of the 42 covered under the current transition schedule and from states and territories.
The next meeting of the SIGB will be held on 12 March 2014.
The Secretaries’ ICT Governance Board (SIGB) met on 17 October 2013 and considered the following issues.
The Board discussed governance arrangements to support the implementation of the Government’s Policy for E-Government and the Digital Economy (the Policy).
The Board noted the proposed approach for the establishment of the ICT Advisory Board, as referenced in the Policy, and the addition of private sector expertise in the area of ICT management.
The Board noted the progress of the APS ICT Strategy 2012-2015 and agreed there has been considerable progress in some areas in terms of establishing the building blocks for the transformative use of public sector ICT.
A refreshed Government ICT or E-government Strategy will be developed for release next year in line with the Government’s Policy and election commitments.
The Board endorsed the revised Whole of Government COE Policy and related documentation sets.
Mr Drew Clarke, Secretary of the Department of Communications, gave a verbal presentation on spatial data.
The next meeting of the SIGB will be held on 10 December 2013.
The Secretaries’ ICT Governance Board (SIGB) met on 1 August 2013.
The Board considered the following issues.
The Department of Education, Employment and Workplace Relations (DEEWR), provided an update on the implementation of the whole of government Parliamentary Workflow Solution (PWS).
The Board noted that the core functionality of the system had been available since early July and transitioning agencies were commencing to use the system. The Board agreed that the Chair of SIGB write to transitioning agencies regarding the need to transition to the system in accordance with the agreed schedule.
The Board discussed the importance of leveraging the system to better meet the government’s record keeping requirements and of the opportunity the system presented in terms of advancing the whole of government approach to good record keeping.
The Board endorsed the Australian Government Big Data Strategy. This was released on 2 August 2013.
The Board noted the formation of the Digital First Coordination Group to implement the Government’s Digital First policy. The Board will be co-chaired by the Department of Finance and Deregulation and the Department of Broadband, Communications and the Digital Economy with the first meeting to take place after the election.
The Board noted the key findings of the ICT Investment Framework.
Mr Roger Wilkins, Attorney-General’s Department provided a verbal briefing on the establishment of the Cyber Security Operations Board.
The Board noted that good progress has been made to date in the Implementation of the APS Strategy 2012-15 and that a detailed report, with updates from lead agencies, will be considered by SIGB later in the year.
The Board noted the outcomes of the Microsoft VSA II and that the Commonwealth has entered into a new, whole of government, three year contract with Microsoft.
The Board noted that the Australian Government Policy and Risk management guidelines for the storage and processing of Australian Government information in outsourced or offshore ICT arrangements was released jointly by Minister Dreyfus and Minister Lundy (as Minister Assisting for the Digital Economy) on 5 July 2013. Supporting guidelines were also developed by the Attorney-General’s Department in conjunction with Finance and DBCDE.
The Board noted that the Australian Government Policy on Open Source Software has been revised to take into account minor amendments suggested by the Australian Government Solicitor.
The next meeting of the SIGB will be held on 17 October 2013.
The Secretaries’ ICT Governance Board (SIGB) met on 22 March 2013. The chair welcomed new members to the Board:
The Board went on to consider the following issues. Whole of Government Parliamentary Workflow Solution The Department of Education, Employment and Workplace Relations (DEEWR), provided an update on the implementation of the whole of government parliamentary workflow solution (PWS). The Board agreed that Finance and DEEWR would undertake a review of the PWS project and would incorporate the lessons learnt from the initial implementation phase. Ms Lisa Paul AO, Secretary DEEWR, and the Chair of SIGB, Mr David Tune PSM, signed a Collaborative Head Agreement (CHA). This CHA articulates the roles and responsibilities of Finance as the Client Lead Agency and DEEWR as the Service Provider. Australian Public Service Mobile Roadmap The Board endorsed the Roadmap. The next meeting of the SIGB will be held on 13 June 2013.
The Secretaries’ ICT Governance Board (SIGB) met on 10 December 2012. The chair noted that a number of current Board members were shortly to move to new roles or retire from their exiting positions and as a consequence there was a need to review SIGB membership. The chair thanked Mr Michael D’Ascenzo AO, the outgoing Commissioner of Taxation, and Mr Peter Harris, the outgoing Secretary of the Department of Broadband, Communications and the Digital Economy for their active contributions and counsel over many years. The chair, on behalf of all board members, also thanked Ms Ann Steward for the support she had provided the Board since its creation and wished her well in her retirement. The chair also thanked Dr Chris Pigram, CEO of GeoScience Australia, for his longstanding contribution to the SIGB, particularly in his capacity as the representative for smaller agencies. The chair advised that Mr David Fricker, Director-General of the National Archives of Australia, will be replacing Dr Pigram in this role. The chair also informed the Board that consideration was being given in relation to potential candidates to fill the other vacancies and that he would advise members of further appointments as soon as possible. The Board went on to consider the following issues. Grants Management Update The Board discussed opportunities to reduce the number of grants management solutions. There was consensus that there was benefit to be gained in examining different approaches here but that it was unlikely that a single solution could meet the needs of all agencies subject to the Financial Management and Accountability Act 1997. The Board noted the need for work on common business processes and development of a standard taxonomy to support the alignment of grants management across government. The Board noted that this should leverage existing whole of government taxonomies and that this would likely be of benefit to both the not-for-profit sector and internal agency business process reforms. The Board agreed that the Australian Government Information Management Office, within the Department of Finance and Deregulation, in partnership with stakeholder agencies, lead this work. Increased Participation of SES with ICT skills in Gateway Reviews The Board noted the need for, and value of, increased participation of Senior Executive Service (SES) officers with ICT skills in Gateway reviews. It was agreed that the chair write to Portfolio Secretaries seeking their support for assurance of major ICT projects and requesting they provide a list of appropriately qualified SES to Finance to assist in Gateway Reviews. Revised SIGB Work Plan Incorporating Actions in the APS ICT Strategy 2012-2015 The Board noted an update the SIGB work plan. The plan has been revised to align it with the Australian Public Service ICT Strategy 2012-2015 Implementation Plan. Whole of Government CabNet Redevelopment Project Update The Board noted the progress of the CabNet redevelopment project and the Project Initiation Documentation, and the Terms of Reference for the CabNet Governance Advisory Committee. Next Meeting The next meeting of the SIGB will be held on 22 March 2013.
On 16 August 2012, the Secretaries’ ICT Governance Board (SIGB) met and considered the following issues. Establishment of Government Parliamentary Workflow Solution (PWS) A: CRITERIA FOR THE FEE FOR SERVICE MODEL The Board endorsed the criteria for the Fee for Service (FFS) funding model. B: TRANSITION PLAN The Board agreed the PWS Agency Transition Plan. Forty-one agencies are identified as having an electronic system to manage parliamentary workflow. These agencies must transition to the WofG PWS by the end of June 2016. SIGB will monitor progress on the implementation of the PWS and the Agency Transition Plan. Whole of Government CabNet Redevelopment The Department of the Prime Minister and Cabinet (PM&C) is currently developing a business case for the CabNet redevelopment project due to the current system no longer meeting users’ expectations of a modern IT system. Next meeting The Board agreed to meet again on 10 December 2012.
On 5 June 2012, the Secretaries’ ICT Governance Board (SIGB) met and welcomed two new members:
At this meeting the Board considered the following issues: Establishment of the Whole-of Government Parliamentary Workflow Solution (PWS) Governance Committee The Board agreed the Terms of Reference and proposed membership of the PWS Governance Committee and noted the responsibilities that the government has decided that the SIGB will undertake in relation to the whole of government PWS. These responsibilities include:
Concluding Report for Government 2.0 Steering Group The Board noted the Government 2.0 Steering Group Concluding Report. Over the past 18 months, the Steering Group has overseen a range of initiatives with the strategic goal of enabling and supporting the adoption of Government 2.0 principles across government. The Steering Group has overseen the completion of the majority of its work plan with a range of activities now considered as ‘business as usual’ tasks with the few remaining items on the work plan not requiring Steering Group input to bring them to conclusion. Next meeting The Board agreed to meet again on 16 August 2012.
On 11 April 2012, members of the Secretaries' ICT Governance Board (SIGB) considered the following issues.Engagement with Private Sector Consistent with the processes that occurred to develop the ICT Strategic Vision, SIGB will continue to meet with selected external stakeholders on topics of importance on an as-needs basis. Whole-Of-Government ICT Solution Opportunities The SIGB agreed the scope of several projects with opportunities for whole-of-government benefits. These include a possible whole-of-government grants management solution, a common permit processing system, an ICT services catalogue to support re-use and collaboration opportunities, and exploration of sensible opportunities to cluster or share services among smaller agencies. The Board will review progress on these in November 2012. Cloud Computing The SIGB received an update on the progress of the Australian Government Cloud Computing Strategic Direction. The Board also noted progress of implementing Data Centre as a Service as part of the Data Centre Strategy. Next Meeting The Board agreed to meet again on 5 June 2012.
On 20 December 2011, members of the Secretaries’ ICT Governance Board (SIGB) considered the following issues.Whole-Of-Government ICT Solution Opportunities The SIGB agreed the principles for future whole-of-government activity. The four principles agreed are:
In addition, the Board agreed to pursue a range of feasibility studies in other priority areas for whole-of-government solutions. ICT-Enabled Projects The Board discussed the systemic factors that contribute to the success or failure of ICT-enabled projects in Government. The Board also noted that Finance and agencies would continue to strengthen their range of assurance activities to support the delivery of successful ICT projects.
On 22 September 2011, members of the Secretaries’ ICT Governance Board (SIGB) considered the following issues.Draft ICT Strategic Vision The SIGB endorsed the draft ICT Strategic Vision for consideration by Government. Addressing the ICT Skills Shortage The Board noted advice from Chief Information Officers and industry that ICT skills have been in short supply. 2011-12 SIGB and CIOC Work Plans and the AGIMO Business Plan The Board endorsed the SIGB and CIOC work plans and noted the AGIMO business plan. Other Business The SIGB discussed the need for a better view of the ICT project landscape to ensure that projects aligned to the draft ICT Strategic Vision direction. SIGB asked Finance to prepare a discussion paper for SIGB to consider possible whole of government solution opportunities
In June 2011, members of the Secretaries’ ICT Governance Board considered the following issues.Addressing ICT Skills Shortages The Board agreed that Finance and the Australian Public Service Commission jointly scope work to identify the issues and possible policy responses to address the ICT skills shortages and report back to the Board by September 2011. ICT Customisation and Bespoke Development Policy: Central Governance The Board agreed the selection of Financial Management, Human Resources Management and Records Management categories for central governance as a whole of government arrangement subject to opt-out. Draft ICT Strategic Vision - Feedback on public consultation and next steps The Board noted the feedback received through the public consultation on the draft ICT Strategic Vision and agreed to undertaken further consultation. Report on the 2009-10 ICT Benchmarking Round The Board noted the briefing on the 2009-10 ICT Benchmarking round. P3M3 – Report on the key themes and improvement opportunities from P3M3 assessments The Board considered a report on the key themes and improvement opportunities emerging from agencies P3M3 assessments. P3M3 – Status report on agencies’ P3M3 implementation – March 2011 The Board noted the status of agencies’ P3M3 implementations with most large agencies having completed their P3M3 Assessments and Capability Improvement Plans (CIPs) and medium agencies to provide responses by 30 June 2011. Update on the Australian Government Tele-working Policy for ICT Staff The Board noted the update on the Australian Government Tele-working Policy for ICT Staff and that there is widespread uptake of the policy with agencies reporting positive benefits from implementation. ICT Customisation and Bespoke Development Policy: Whole of Government Solutions - other options considered The Board noted the analysis of the possible whole of government solutions nominated by agencies and the proposed next steps.
In March 2011, members of the Secretaries’ ICT Governance Board considered the following issues:Implementation of the ICT Strategic Vision The Board agreed to conduct further consultations on the implementation of the ICT Strategic Vision and agreed the high level governance arrangements. SIGB Activities July 2010 to February 2011 The Board considered a progress report on its activities for the period July 2010 to February 2011. Australian Government Cloud Computing Strategic Directions Paper The Board endorsed the Australian Government Cloud Computing Strategic Directions paper. ICT Customisation and Bespoke Development Policy Whole of Government Solutions and Policy Measurement The Board agreed to progress two whole of government solution feasibility studies and to consider further options for future whole of government solutions. Progress Report on the Implementation of the ICT Reform Program The Board noted the progress on the implementation of the ICT Reform Program. Government 2.0 Steering Group The Board noted the Government 2.0 Steering Group Progress Report.
Australian Government Cloud Computing Strategy SIGB considered the Australian Government Cloud Computing Strategy and agreed that Finance seek public comment on the draft paper. Dr Reinecke's Independent Review of the Implementation of the ICT Reform Program SIGB discussed the implications arising from the Independent Review of the ICT Reform Program. In relation to some of the issues raised in the review, the members noted that:
Strategic Whole-of-Government ICT Investment Process SIGB considered its role in advising on whole of government ICT investments. Common Operating Environment Policy SIGB endorsed the Whole-of-Government Common Operating Environment (WofG COE) Policy. The WofG COE Policy defines the principles and standards that will apply to agency desktop operating environments. The policy will allow desktop standardisation and consistency across the agencies.
Engagement of an Individual Business Process Pattern SIGB endorsed the common business process patterns for agencies engagement of individuals when delivering a service or obligation. Initial alignment of client agencies with lead agencies under the Internet Gateway Reduction Program SIGB endorsed the initial assignment of client agencies to lead agencies. Whole of Government Parliamentary Workflow SIGB discussed the benefits of a whole of government (WofG) parliamentary workflow solution (PWS). SIGB agreed that Finance lead the development of a detailed business case, which would identify a preferred option for a WofG PWS. Dissolution of the Business Process Transformation Committee (BPTC) SIGB agreed to dissolve the BPTC. Members expressed gratitude to the members of the BPTC for their work on driving whole of government reforms. BAU Reinvestment Fund 2009-10 Annual Report on Funded Projects SIGB noted the 2009-10 annual report on projects funded from the first round (2009-10) of the ICT Business-as-Usual Reinvestment Fund (BRF). SIGB agreed to the arrangements for ongoing reporting on BRF projects
ICT Strategic Vision SIGB agreed to the proposed direction of the ICT Strategic Vision for the Government’s use of ICT and requested that Finance draft a vision for further consultation. Whole-of-Government Policy on ICT Software and Intellectual Property Ownership SIGB endorsed draft model standard contract clauses developed by the ICT Intellectual Property Working Group. These reflect the Commonwealth’s new default position for the ICT supplier to own the intellectual property in software created by the supplier as part of a Commonwealth ICT procurement contract. The clauses were developed to assist agencies with implementation of the Government’s new policy which took effect on 1 October 2010. Statement of Intellectual Property Principles for Australian Government Agencies (External) Government 2.0 Steering Group SIGB endorsed the Terms of Reference and 2010-11 work plan for the Government 2.0 Steering Group.
Release of ICT benchmarking data to third parties SIGB agreed to Finance drafting a revised process for advising the Government on whole-of-government ICT investments consistent with the Government’s announcement that it will abolish the ICT Business-as-Usual Reinvestment Fund. Whole of Government ICT Investment Approach SIGB agreed to Finance drafting a process for advising the Government on Whole-of-Government ICT investments.
Between January and July 2010, members of the Secretaries' ICT Governance Board (SIGB) considered the following issues:Approvals to use Data Centre Panel During 2009 it was identified that some agencies had an immediate need for additional data centre facilities, and could not wait until formation of the whole-of-government approach. SIGB approved the establishment of a Panel for the Provision of Immediate and Interim Data Centre Facilities. The Panel commenced on 1 September 2009, with five suppliers; Canberra Data Centres, Fujitsu, Global Switch, Harbour MSP, and Polaris. The following agencies have secured approval from SIGB to access the interim arrangements:
Revised Guidelines for ICT Business-as-Usual (BAU) Reinvestment Fund The Board endorsed the revised guidelines of the ICT BAU Reinvestment Fund, which incorporated improvements to the operation of the Fund. Whole of-Government ICT Sustainability Plan SIGB endorsed the draft Whole-of-Government ICT Sustainability Plan submitted by the Department of the Environment, Heritage, Water and the Arts (DEWHA), prior to its consideration by Government. SIGB agreed that large agencies should complete an ICT energy management plan by 31 March 2010 using the approach proposed by DEWHA. ICT Government and Industry Principles of Engagement The Board endorsed the Government and Industry Principles of Engagement in response to the Government’s decision to develop client and supplier codes of conduct. On 25 May 2010, the Hon Lindsay Tanner MP, Minister for Finance and Deregulation endorsed and signed the Government and Industry Principles of Engagement on ICT (the Principles) on behalf of the Government. The Principles outline the expected standards and behaviours for all Australian Government agencies/bodies and suppliers. By applying the Principles, parties should have clear expectations of the required standards and behaviours when working together. While adoption of the Principles is encouraged, the Principles are not a precondition for suppliers seeking Australian Government business. The Principles and additional information can be found on the Finance website at The Government and Industry Principles of Engagement on ICT. Whole-of-Government ICT Workforce Plan and Career Structure SIGB endorsed the whole-of-government strategic ICT Workforce Plan 2010-2013 and the whole-of-government ICT Career Structure. These were developed by the Australian Public Service Commission in collaboration with Finance and in consultation with Australian Public Service agencies. The whole-of-government strategic ICT Workforce Plan 2010-2013 can be found on the Australian Public Service Commission website [external]. Whole-of-Government Tele-centre Approach SIGB considered the findings of a study by Finance on the demand for, and feasibility of, establishing tele-centres for ICT workers in selected regions. The findings suggested that there is sufficient demand to establish a multiple agency tele-centre. SIGB agreed that Finance identify a lead agency to work with agencies that have expressed an interest in using a tele-centre and report back to SIGB on a preferred approach. This approach will determine if a tele-centre is a solution to support the Government's objective of improving the recruitment and retention of skilled ICT professionals in the Australian Public Service. Collection of Online Content SIGB endorsed an approach by the National Library of Australia (NLA) to collect, preserve and provide ongoing access to publicly available online content published by the Commonwealth Government without the requirement to seek or obtain prior or specific agency permission. It agreed that the opt-out provisions should apply to this approach for agencies under the Financial Management and Accountability Act 1997. ICT Strategic Vision The Board agreed the next steps for the development of a strategic vision for the use of ICT. SIGB work plan 2010-11 The Board approved its work plan for the period 2010-2011. AGIMO work plan 2010-11 The Board approved the AGIMO work plan for the period 2010-2011.
The members of the Secretaries’ ICT Governance Board met on 17 December 2009.Approvals to use Data Centre Panel The Board approved the use of the interim data centre panel by the Australian Securities and Investments Commission and the Department of Immigration and Citizenship. Common Parliamentary Workflow Language – Terms and Definitions The Board endorsed the Common Parliamentary Workflow Language Taxonomy – Terms and Definitions as a whole-of-government arrangement subject to opt-out. Benefits to standardising common parliamentary workflow terminology include improving communication between agencies, and interoperability of workflow systems. Whole-of-Government Tele-working Policy for ICT Staff The Board agreed the whole-of-government Tele-working Policy for ICT Staff be subject to opt-out noting that agencies could implement tele-working policies to suit their own needs. As ICT roles increase in complexity, the tele-working policy aims to attract and retain skilled ICT professionals to the APS by increasing flexible employment arrangements. Other Business The Board agreed to discharge the ICT Program Board, acknowledging that the implementation of the ICT Reform Program is well advanced and that there is sufficient oversight of the Program through SIGB and the Expenditure Review Committee.
The members of the Secretaries’ ICT Governance Board met on 16 October 2009. Topics discussed at the meeting included the following:Strategic Vision Statement The Board agreed to hold a series of round table discussions with CIOs, agency heads and Ministers to develop a whole of government vision statement for ICT. The Minister for Finance and Deregulation, the Hon Lindsay Tanner MP, will chair the round tables. Whole of Government Data Centre Strategy The Board noted the work underway to deliver the data centre strategy including progress on reports commissioned to provide an analysis of the Government’s demand for data centres, technology trends and the Australian data centre marketplace. ICT Customisation and Bespoke Development Policy The Board agreed to the ICT Customisation and Bespoke Development Policy to reduce the percentage of customised and bespoke solutions across government, leverage the government’s investment in existing and future ICT solutions, and increase opportunities to standardise government business processes and systems. View the Customisation and Bespoke Development policy. Improve Agency Capability – adopting and implementing the Portfolio, Programme and Project Management Maturity Model (P3M3) as the Common Organisational Capability Assessment Methodology The Board agreed to roll-out P3M3 in Financial Management and Accountability Act (1997) (FMA Act) agencies with annual ICT expenditure in excess of $2 million per annum as a methodology for assessing agency organisational capability. The Board also agreed that Finance should organise a workshop for pilot agencies to share their experiences on the implementation and use of P3M3 with other agencies. Strategic Management of Key ICT Suppliers The Board agreed the Strategic ICT Supplier Management Framework. The Framework will provide a whole-of-government perspective to the management of key ICT suppliers, identifying key and emerging issues, trends and concerns in the ICT supplier market place that may affect the government’s strategic objectives View the Strategic ICT Supplier Management (SISM) Framework policy Contact for information on this page: firstname.lastname@example.org